Website Privacy Policy

Effective Date: September 2026 • Governing Business Operations & Client Engagements

Notice Regarding Protected Health Information (PHI): ClariSureVA's public website forms (including inquiry and career intake forms) are strictly designed for commercial B2B inquiries and employment recruitment. Do not submit patient medical records, Social Security Numbers, or patient clinical charts through this website.

1. Information We Collect

We collect business information voluntarily provided when you interact with our website, request a staffing discovery consultation, or apply for remote employment:

  • Practice Discovery Inquiries: Practice name, primary contact name, professional email address, phone number, clinic location, provider headcount, medical specialty, primary EHR platform, and operational staffing requirements.
  • Candidate Career Applications: Full legal name, contact email, telephone, geographic residence, healthcare work history, EHR proficiencies, medical coding/billing certifications (e.g., AAPC, AHIMA), workstation technical specifications, and uploaded resume files (.pdf, .docx).
  • Technical & Log Telemetry: Standard non-personally identifying server logs, IP addresses, browser user agents, and referral paths captured for security monitoring and system performance.

2. Real-Time Anti-PHI Input Safeguards

To prevent inadvertent transmission of patient identifiers, our client inquiry interfaces feature automated client-side pattern recognition that monitors for Social Security Number (SSN) and Medical Record Number (MRN) formats. Any submission detected containing sensitive health identifiers is halted immediately prior to transmission.

3. Legitimate Purposes for Data Processing

ClariSureVA utilizes collected data strictly for commercial and recruitment operations:

  • Coordinating, scheduling, and conducting practice staffing discovery consultations.
  • Evaluating candidate qualifications, conducting remote interview assessments, and matching talent to practice requirements.
  • Dispatching service proposals, master service agreements, and BAA documentation.
  • Maintaining legal compliance, fraud prevention, and web server security.

4. Information Sharing & Non-Sale Guarantee

We do not sell, rent, or monetize your business or personal data. Information is disclosed solely to authorized internal team members and trusted infrastructure service providers (e.g., enterprise hosting, secure corporate email) necessary to operate our business under strict confidentiality agreements.

5. Data Retention & Security Controls

Client inquiry records and candidate resume submissions are retained in secure, access-controlled environments only as long as necessary to fulfill business purposes or satisfy statutory recordkeeping obligations. Candidate files may be removed upon written request to our privacy team.

6. Privacy Inquiries & Rights

To request verification, correction, or deletion of your business contact information or applicant data, please contact our privacy desk at hello@clarisureva.com.